Variable breaks depend on the employee’s working hours and, if applicable, other criteria. These are calculated when an employee has reached a specified minimum working time on a given day. This allows for a break to be assigned to employees with irregular working hours that fits their schedule. It also ensures that legal or agreed minimum break times are observed.
By clicking on “+ Add Break,” you can create a new variable break for your work schedule. Enter the working time an employee must reach in the “Threshold” field for the break to be deducted. In the “Break Duration” field, you can set the length of the break.
Threshold based on:
Specifies whether the threshold is based on gross or net working time. Gross working time includes the entire duration of the employee’s presence from the first clock-in to the last clock-out. Net working time includes the entire duration of the employee’s presence, minus already manually recorded breaks and already deducted fixed breaks.
Consideration of recorded breaks:
Here you can define whether all recorded breaks are included in the calculation, or only breaks of a certain minimum duration.
Break allocation:
This option determines whether the entire break duration is deducted immediately upon reaching the threshold, or only the proportional duration by which the threshold was exceeded is deducted.
Examples:
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
2. Break
Threshold: 09:00 hrs.
Break Duration: 00:45 hrs.
After 06:00 of attendance, the employee will have 00:30 break automatically deducted. After 09:00 of attendance, an additional 00:15 will be deducted (totalling 00:30 + 00:15 = 00:45).
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
2. Break
Threshold: 09:00 hrs.
Break Duration: 00:45 hrs.
Threshold based on Gross Working Time (from first to last entry)
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 13:00, Clock-out at 13:30
Gross Working Time: 05:30 (08:00 – 13:30)
No break threshold is reached, no break is set
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 13:00, Clock-out at 14:30
Gross Working Time: 06:30 (08:00 – 14:30)
The threshold of the 1st break is reached, and a 00:30 break is calculated.
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 13:00, Clock-out at 17:30
Gross Working Time: 09:30 (08:00 – 17:30)
The threshold of the 2nd break is reached, and a 00:45 break is calculated.
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
2. Break
Threshold: 09:00 hrs.
Break Duration: 00:45 hrs.
Threshold based on Net Working Time (from first to last entry minus booked and fixed breaks)
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
2. Break
Threshold: 09:00 hrs.
Break Duration: 00:45 hrs.
Threshold based on Gross Working Time (from first to last entry)
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 13:00, Clock-out at 13:30
Attendance 05:30 hrs (08:00 – 13:30); Break 01:00 hr (12:00 – 13:00)
Net Working Time: 04:30, no break threshold is reached, no break is set.
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 13:00, Clock-out at 14:30
Attendance 06:30 hrs (08:00 – 14:30); Break 01:00 hr (12:00 – 13:00)
Net Working Time: 05:30 hrs.
No break threshold is reached, no break is set.
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 13:00, Clock-out at 17:30
Attendance 09:30 hrs (08:00 – 17:30); Break 01:00 hr (12:00 – 13:00)
Net Working Time: 08:30 hrs.
The threshold of the 1st break is reached, and a 00:45 break is calculated.
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
Threshold based on Gross Working Time (from first to last entry)
Consider Recorded Breaks: All recorded breaks
Clock-in at 08:00, Clock-out at 16:00
Gross Working Time: 08:00 (08:00 – 16:00)
The threshold of the 1st break is reached. A variable break of 00:30 is set.
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 12:05, Clock-out at 16:00
Gross Working Time: 08:00 (08:00 – 16:00)
The threshold of the 1st break is reached. Since there’s already a break of 00:05 hrs (12:00 – 12:05), a variable break of 00:25 is set (00:05 + 00:25 = 00:30).
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
Threshold based on Gross Working Time (from first to last entry)
Consider Recorded Breaks: All recorded breaks
Clock-in at 08:00, Clock-out at 16:00
Gross Working Time: 08:00 (08:00 – 16:00)
The threshold of the 1st break is reached. A variable break of 00:30 is set.
Clock-in at 08:00, Clock-out at 12:00
Clock-in at 12:40, Clock-out at 16:00
Gross Working Time: 08:00 (08:00 – 16:00)
The threshold of the 1st break is reached. Since there’s already a break of 00:40 (12:00 – 12:40), a variable break of 00:30 is not set.
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
Threshold based on Gross Working Time (from first to last entry)
Consider Recorded Breaks: Only Breaks with a Minimum Length of 00:08 hrs.
Clock-in at 08:00, Clock-out at 10:00
Clock-in at 10:10, Clock-out at 12:00
Clock-in at 12:05, Clock-out at 15:00
Clock-in at 15:05, Clock-out at 16:00
Gross Working Time: 08:00 (08:00 – 16:00)
Break 00:20 hrs (10:00 – 10:10, 12:00 – 12:05, and 15:00 – 15:05)
The threshold of the 1st break is reached.
Since there’s already a break of 00:10 hrs (10:00 – 10:10), a variable break of 00:20 is set (00:10 + 00:20 = 00:30). The two other breaks, each 00:05 (12:00 – 12:05 and 15:00 – 15:05), are not considered for the variable break as they are shorter than the set minimum length of 00:08. Consequently, the breaks not considered for the variable break are deducted additionally. The total break duration becomes 00:40 (00:30 + 00:05 + 00:05).
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
Threshold based on Gross Working Time (from first to last entry)
Break Distribution: Fully Deduct Upon Reaching the Threshold
Clock-in at 08:00, Clock-out at 13:55
Gross Working Time: 05:55 (08:00 – 13:55)
The break threshold is not reached, no break is set -> Work Time: 05:55 hrs.
Clock-in at 08:00, Clock-out at 14:05
Gross Working Time: 06:05 (08:00 – 14:05)
The break threshold is reached. A break of 00:30 is set -> Work Time: 05:35 hrs.
1. Break
Threshold: 06:00 hrs.
Break Duration: 00:30 hrs.
Threshold based on Gross Working Time (from first to last entry)
Break Distribution: Deduct Proportionally Upon Exceeding the Threshold (Duration of Exceeding, Up to Maximum Break Duration)
Clock-in at 08:00, Clock-out at 13:55
Gross Working Time: 05:55 (08:00 – 13:55)
The break threshold is not reached, no break is set
-> Work Time: 05:55 hrs.
Clock-in at 08:00, Clock-out at 14:05
Gross Working Time: 06:05 (08:00 – 14:05)
The break threshold is reached and exceeded by 00:05. A break of 00:05 is set
-> Work Time: 06:00 hrs.
Clock-in at 08:00, Clock-out at 14:20
Gross Working Time: 06:20 (08:00 – 14:20)
The break threshold is reached and exceeded by 00:20. A break of 00:20 is set
-> Work Time: 05:50 hrs.
Clock-in at 08:00, Clock-out at 14:35
Gross Working Time: 06:35 (08:00 – 14:35)
The break threshold is reached and exceeded by 00:35. The full variable break of 00:30 is set
-> Work Time: 05:35 hrs.
